News and Announcements
Online Database is coming in 2021!
BCSSA staff has been hard at work behind the scenes creating an online results database that will fully integrate with our existing website. We are pleased to be able to announce that this will be live on our website January 18, 2021.
The database is the result of many hours of coding and uploading results data from the 2018 and 2019 competitive seasons, completed by BCSSA Coaches Representative Lee Vanden Ham.
“It’s taken a lot of work but I really think this will move our organization forward technologically while preserving our past. BCSSA has a rich history and it is important we don’t lose it. The new database is aimed to help preserve some of that data,” said Vanden Ham.
When the database is live it will hold the results and records from only the 2018 and 2019 seasons but the plan is to continually add all the previous year meet results until we have a complete and extensive record of all competitors within BCSSA events from 1999 onward (when results are available electronically.)
We will be hosting a webinar on January 23to highlight the capabilities and limitations of the database, as well as to answer questions that you may have about how to use it effectively in building your best competitive teams.
Registration in advance is required for the webinar: https://us02web.zoom.us/meeting/register/tZEscuqopzgpE9ab-X9GnRouRd2b5CX6JGzJ?mc_cid=3ec0dbd0e7&mc_eid=4959b66537
(Please note that the link sent in the December 23, 2020 e-newsletter was incorrect. The above link is correct for meeting registration.)
Hello Dolphin Parents!
I hope you’re all having a great fall season. I know for our family, the autumn season felt really surreal this year. The change in the seasons was a reminder of how much we had felt the absence of the pool and the swim club this past summer. Our younger kids can’t wait to get back into the pool this spring and Emme is really looking forward to coaching again, and savouring her last season as a swimmer with the dolphins.
As our most active swimmer is moving on after this summer, Kevin and I have both decided to step away from our current board positions. This leads me to the purpose of this email, which is to inform you of the upcoming AGM and the board positions that will be up for vote in a few weeks.
The AGM will be held on Wednesday November 18th, at 6:30 PM at the Golden Civic Centre. The chairs will be arranged for social distancing and there will be hand sanitizer at the entrance for use as you enter into the building. We ask anyone who is showing any symptoms of covid-19, or who has travelled outside of Canada in the last 14 days to not attend the meeting.
It is imperative that we have as many parents as possible at this meeting. Even if you are not interested in a sitting board position, I really encourage you to come out and vote. Our club runs on volunteers and our grant money is dependent on having community and parent involvement. The Golden Dolphins Club cannot exist without people running the show behind the scenes. We will be offering a 50 dollar credit for club merchandise (bathing suits, goggles, caps, hoodies, etc) up for draw for all attendees.
I can say that of all organizations I have been involved with throughout my life, the Dolphins are the most supportive and fun bunch. Our board is completely drama free, and everyone is genuinely there to help create the best experience for all the swimmers that we can. I am proud of the work we have accomplished and the culture we have fostered in the last couple years. If you are looking for a way to get involved, we have a few positions that are up for term this year.
President- 1 year term
Vice President- 2 year term (incumbent Jolene Potter is letting her name stand)
Secretary- 2 year term
Meet Manager- 2 year term
Registrar- 2 year term (incumbent Nicole Kriese is letting her name stand)
Parent Coach Liaison- 2 year term
Activities Coordinator- 1 year term
We also have several non voting roles that are very specific jobs that might be great for anyone not looking to be involved in the day to day planning or make the monthly board meeting commitment, but still wanting to get involved. These are very important ad rewarding roles.
Director of Officials
Website/Social Media Coordinator
Coach Hiring committee (need ideally 6 people)
If you are interested in learning more about any of these roles, don’t hesitate to reach out to any of the existing board members for more information. You will never be alone in these roles. Kevin and I will be around for at least one more year and are happy to help in any capacity that is needed. As a board, we are all willing to help carry the load of new members as they learn and navigate their positions.
I sincerely hope to see some of your faces in a few weeks. I know it can be hard to think about swim club again, after such a long break and with the cool weather, but we are already in the planning stages and hiring processes to make sure our swimmers hit the pool this May. We would love some help and for you to join us in making sure that this upcoming season is the best one yet!
See you at the civic centre for the AGM on November 18th at 6:30. The meeting will not be longer than one hour. I look forward to seeing you there.
Golden Dolphins President.
The 2020 Annual Report is now available for online viewing!
This year’s Annual General Meeting will be held via ZOOM online meetings because of the Corona-virus Covid-19.
Each Club President has been sent a link for their club’s official voting delegate. Please confirm the name of the official designated voting designate who will be attending to: email@example.com.
All members are welcome to attend the meeting and you must register in advance in order to receive your login details:
Register in advance for this meeting: https://us02web.zoom.us/meeting/register/tZ0vfu6ppzMrH9JCKnBVed1HvW6bJH6XLg7z
We look forward to seeing you online there!
The document 2020_BCSSA_Annual_Report.pdf was attached to this post.
This is a public notice of this years Okanagan Region AGM. The meeting will be held via Zoom on Sunday 16th August. The link for the Zoom Meeting, Agenda and Previous years minutes will be sent to the Club Presidents in the coming days.
There are 3 positions up for election this year:
Regional Director – 2 yr term
Regional Registrar – 2 yr term
Director of Competition – 2 yr term
If you are able to help the Region in one of these roles, or have questions about how to help you can reach out to your local Club President or send an email to firstname.lastname@example.org
Thanks! and lets keep working together to offer these great opportunities for our youth through Summer swimming.
In accordance with Bylaw 3.15.A – Meetings of the Members – notice is hereby given that the 2020 Annual General Meeting of the society will be held on Monday, August 17, 2020 at 7:30 pm via Zoom virtual meeting due to the novel Corona virus Covid-19 pandemic.
1. To receive the report of the Directors and approve the financial statements for the year ended March 31st, 2020;
2. To elect Directors for the positions which are due for election;
3. To vote on any motion that has been brought forward; and,
4. To discuss new business that is brought forward during the Annual General Meeting.
The Annual Report is not included with this Notice of AGM due to the cost of printing and shipping to members. A copy of the 2020 AGM report will be sent to all club presidents as well as posted on www.bcsummerswimming.com two weeks prior to the AGM.
By order of the Board
Dated July 6, 2020
The document Notice_of_2020_BCSSA_Annual_General_Meeting.pdf was attached to this post.